Business Leadership Series: How to Build a Self-Sustaining Team

Every business aims for success and having a self-sustaining team would make all the difference.

It takes courage, a well-driven plan, and a competent team to achieve that goal. Success does not happen overnight so a continuous and consistent effort from you and your team must come into play.

One factor to ensure business success is having a self-sustaining team. A team composed of knowledgeable workers who can work independently. They can fulfill individual tasks and help achieve a collaborative goal.

In this blog, we’ll talk about business success and discover the steps it requires in building a self-sustaining team.

What is a self-sustaining team?

A self-sustaining team is a composition of members who can work independently but cooperatively in a team setting. They can work on their assigned tasks without the need to be closely and constantly monitored.

They possess the abilities necessary to manage their own responsibilities and make decisions. This kind of team can respond to shifting conditions and find innovative solutions to issues.

Individual workers to team players

The design aimed for every workplace is to have team-oriented individuals who want to reach a collective goal — to achieve long-term success. 

Individual workers are employees who work independently without much collaboration or interaction with others and focus on the company’s larger goals while employees that work cooperatively with others to accomplish a common goal are known as team players. 

A team setting must heavily emphasize collaboration. Each worker must learn to work together, give their input when necessary, and maintain a non-toxic environment so everyone can work efficiently.

Well, it’s easier said than done because the challenges of working in a team will always arise. Building a collaborative and cooperative workplace also comes with difficulties.

That’s why it is essential to build a good relationship between co-workers in order to avoid trust issues, personality conflicts, miscommunications, and mismanagement. Shifting from being an independent individual worker to a key team player can be challenging.

Here are a few helpful tips to help you build your own build a self-sustaining team to step up for success:

Set your business goals 

Everything starts with a proper plan in mind. Plan out carefully and inform your team of what are your work strategy, long-term goals, and daily objectives, and establish a clear mission-vision statement. 

When you have set your business goals, your employees will follow them and will deliver an output that matches the standard you have set.

Select the right people

You must wisely and fairly choose those who can operate independently, armed with the knowledge and skills, and have the same objective.

It’s important to have co-workers who would like to grow with you. They must have the desire to contribute to the company’s growth. When you make the right choice in hiring, you can be certain that they will develop together. 

You will eliminate the constant need for outside hiring since you can pick the most suited employee for a position internally. It saves you money and time and also builds a stronger bond among your company.

Establish roles and responsibilities

For every team leader, they must know how to assign roles and responsibilities to everyone who is part of the team. This will set the foundation and become an opportunity for each member to recognize leadership.

When roles are given to each person and responsibilities are laid down, employees will have a better understanding of how teamwork actually works. This is also important in order to avoid overstepping in duties and better business productivity.

There’s a direction to follow. Each worker knows what to do and can also contribute to collaborative work. Simply, everyone can deliver what is expected from them.

Develop effective communication in a self-sustaining team

As mentioned earlier, miscommunication is detrimental to achieving business success. A good relationship can be achieved if there is clear communication delivered.

Communication is a crucial part of any endeavor, especially if you’re doing business. It is vital for a self-sustaining team to communicate properly. Tasks are easier to finish when instructions are communicated properly to everyone. It simplifies procedures and enhances workplace productivity.

Emphasize collaborative teamwork

Collaborative teamwork fosters camaraderie among employees because each has an assigned role in the collaboration. This gives each team member a sense of purpose and belongingness.

You must make more activities such as team building, retreats, brainstorming sessions, and company get-togethers in order to strengthen the bond between co-workers and further emphasize the importance of collaborative teamwork

Giving support to team members can also build lasting relationships which helps in workplace productivity. 

Provide training and development

Training and development must be a continuous process and not only limited to the first months of the employee’s training. Employees will be faced with various types of tasks as they progress in the workplace, which is why providing adequate training is crucial.

They must provide new skills training and development programs that will enhance the knowledge and ability of every worker to enable them to adapt to the developments in the business world.

Maintain a positive working environment

Maintaining a positive and happy working environment is probably the most important tip in building a self-sustaining team. A team that supports every worker will yield better results.

No matter how well-versed an employee is, if the workplace conditions are damaging and very toxic, good results will not materialize. A toxic workplace affects the morale and productivity of the team.

A good working environment that treats everyone equally and with respect. Work-life balance requires giving everyone quality rest so they can recharge and refresh their minds. 

Achieving a self-sustaining team demands a strong commitment. It’s a continual process that needs support from every team member.

The success of any business depends on factors such as enhanced productivity, high-quality output, and team member engagement. These factors are all provided by self-sustaining teams. 

Hire a talented team of Virtual Assistants from OneVirtual Solutions!

It’s time to boost your business productivity with the help of virtual assistants from OneVirtual Solutions.

Our virtual assistants have the skill and talent to provide you with the assistance you need. Whether it’s about researching, content planning, web development, lead generation, or handling your admin operations, our VAs can work with minimal supervision to deliver the outcomes you want.

Not only that, but we have the necessary equipment and tools needed to put out the best result that will get your brand noticed in the market.

If you need to improve your business management, hire a skilled team of VAs for your business. Schedule a consultation with us at OneVirtual Solutions today!

Take It From The Pioneers of Onevirtual Solutions

Confessions of a Virtual Assistant

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It’s hard to find your first job. After all, your first job can make or break your career, but it will also provide a lot of new experiences that would steer your career into your preferred direction. For most people, it takes several jobs and several companies to find their destined place in the workforce. For some, deciding to stay and grow with a company could come as easy as after their first interview.

Take Christian Pueda – or Sam as what his colleagues would fondly call him–for example. He was looking for a job in the Business Process Outsourcing industry when he found out about OneVirtual Solutions (OVS) through his friend Mae Cortes. When Sam was told that OneVirtual Solutions was in need of virtual assistants (VA), he jumped right into the opportunity.

“I wasn’t exactly prepared to be a part of the company. I was like a blank paper and had no idea what OVS was or what a virtual assistant job would require,” Sam shared.

Although a bit disoriented at first, Sam eventually enjoyed his training days with OVS, as it was fun and interactive. He was able to learn the ins and outs of being a Real Estate Virtual Assistant quite easily.

“No job is ever easy. You must learn to focus and be attentive at all times. It takes a lot of determination but it will help you do your job better,“ Sam added.

For Karyl Casaquite, it’s all about connections. She heard about the job from her brother who happened to have already been working with OVS.

“It was a few months after I had my first baby and my skills weren’t that broad for the job but OVS gave me the opportunity to work and jump-start my career as a Virtual Assistant,” shares Karyl.

Like Sam, she also went through the usual application process. She was interviewed by Mae Cortes and although Karyl felt a little nervous during the interview, she landed the job and became a Real Estate Virtual Assistant.

Karyl and Sam were among OneVirtual Global Solution’s first batch of Real Estate Virtual Assistants. They underwent a series of training, building their skill set for the job and while they both describe the training as intensive, they also recalled all the fun memories they had. Both say it was very challenging at first but the self-fulfillment they earned after starting to perform their VA tasks proved that it was all worth it.

“I understood that clients have a different culture compared to ours. I always get nervous when my client would call to give me instructions, but in the long run, I got used to it. I was able to handle our conversations with more confidence as time went by,” shares Sam.

“There’s this one client who left a big mark on me as a VA. I have learned a lot from him and that’s what made me grateful for having him as a client. He made me realize that things should be taken seriously and should be done at your best. He taught me how to keep up with my work and to manage my time appropriately.”

As with any company or job, the pressure can make or break the employees. Karyl and Sam say that becoming a VA changed them. Asked why they chose to stay, they offered interesting insights.

“Yes, people come and go. I`d rather stay and challenge myself to do better every day than quit and let the pressure get to me. Leaving is a choice but so is becoming better at what you do. In the end we all have decisions to make,” Sam said.

While it was a matter of choice for Sam, Karyl’s reason tugs on an emotional note.

“I stayed because I could not find any other company that would choose to keep me and value my worth as an employee. I’ve had different jobs with different companies before but here in OneVirtual we are a family.”

The Growing Demand for Virtual Assistants

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When I started working in the BPO Industry, I was actually curious if what is a Virtual Assistant. First thought that came to mind is that, these virtual assistants are computers who assist people especially business executives: that they are projected out from a computer like those in the movies to take orders from the boss. I know that some are really laughing right now but it’s definitely true, that kind of assumption is really happening.Still a lot of people think that Virtual Assistants are only for the rich: that you can’t afford to have one if you only have a small business. And that’s the reason why I’m writing this, to straighten false assumptions on Virtual Assistance.

Virtual Assistants are real persons who provide professional administrative, technical, or creative (social) assistance to clients remotely from another office or offshore. The common modes of communication are Internet, email, phone calls using different free calling tools like Skype, yahoo messenger etc. Increasingly Virtual Assistants are utilizing technology such as Skype as well as Google Voice. Professionals in this business work on a contractual basis and a long-lasting cooperation is standard. Typically 5 years of administrative experience in an office is expected at such positions as executive assistant, office manager/supervisor, secretary, legal assistant, paralegal, legal secretary, real estate assistant, information technology,et cetera. They’re just like your ordinary office employee that can do all of the tasks required in a business. The only thing that can’t be done is making a coffee, BUT they always have ways in ordering a coffee for the boss from a coffee shop nearby, amazing right?

Nowadays, the demand for a Virtual Assistant is growing rapidly especially in the field of Real Estate in the US. Real Estate Professionals got tons of tasks in their shoulders and their trade is not predictable. There are those who get lucky and can close multiple sales in a year but there are those whose struggling to get even just one sale in a year.

A Virtual Assistant can offer his/her services to anyone. They are paid in an hourly basis so you could be able to manage your finances without sacrificing your time doing those extra administrative tasks that’s required in your business. They are also flexible individuals; they are willing to work with you on your most convenient time no matter where they are located. You don’t need to pay for any office space or equipment as well as benefits as all of those things are already included in the package.
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